CAREERS

Position Overview

The Estimating Manager leads the estimating and quoting operations, ensuring accurate, timely, and competitive quotations across Tom Barrow’s Core and Applied HVAC product lines. This role oversees takeoffs, scope reviews, pricing strategy, and communication between Sales, Support, and manufacturing partners. The Estimating Manager is responsible for protecting margin, improving win rates, and continuously enhancing estimating processes and tools. Success in this position requires strong technical knowledge, attention to detail, and the ability to manage both people and complex workloads in a fast-paced environment.

Key Responsibilities

• Lead and supervise the Quotes Department, including task assignment, workload balancing, and performance development
• Review drawings, specifications, and bid documents to ensure accurate takeoffs and scope alignment
• Ensure all quotations are prepared accurately and delivered on time based on customer expectations
• Maintain organized bid logs, schedules, and tracking metrics to support operational efficiency and performance improvement
• Collaborate closely with Sales Representatives to clarify scope, pricing strategy, and project requirements
• Support value engineering opportunities and provide product alternatives when appropriate
• Foster strong relationships with suppliers and manufacturers to maintain competitive pricing and technical support
• Contribute to continuous improvement of estimating tools, templates, workflows, and best practices
• Promote clear, proactive communication between internal teams, customers, and factory partners

Qualifications

• Minimum 8–10 years of estimating experience in the commercial mechanical/HVAC industry
• Strong experience reviewing drawings, specifications, and performing detailed takeoffs
• Proficiency with quoting tools and Microsoft Excel
• Exceptional attention to detail, accuracy, and organizational skills
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment
• Strong written and verbal communication skills

Preferred Qualifications 

• Experience leading or mentoring estimators or quoting specialists
• Demonstrated ability to improve quote accuracy, efficiency, or win rates
• Strong knowledge of HVAC systems, fan performance, air distribution, and related mechanical equipment

JOB SUMMARY

The Outside Sales Representative is responsible for consultative sales of advanced heating, ventilation, and air conditioning (HVAC) systems for commercial and industrial construction projects. This role focuses on developing and maintaining strong relationships with mechanical contractors and design engineers, providing innovative and cost-effective solutions, and securing product specifications to drive both current and future business opportunities.

ESSENTIAL FUNCTIONS    

Sales and Business Development: Sell HVAC materials and equipment for commercial and industrial projects, including new construction and retrofit applications.

Customer Relationship Management: Serve as a trusted advisor and consultant to mechanical contractors by providing training on products, application guidance, equipment selection and pricing, specification support, and operational and maintenance information.

Project Support: Coordinate timely ordering and delivery of equipment to job sites, assist with troubleshooting and problem resolution, and manage billing and collections as needed.

Technical Consultation: Support mechanical design engineers by delivering technical data, product training, design consultation, and application assistance.

Territory Management: Conduct frequent travel to customer offices, project sites, and engineering firms to maintain strong client relationships and ensure project success.

Manufacturer Liaison: Collaborate closely with manufacturers on cost analysis, application and design requirements, and provide sales and marketing services to ensure optimal representation within the assigned territory.

QUALIFICATIONS 

Education – Engineering degree, ME preferred, or Building Construction degree or comparable industry experience.

Experience – preferably (5) years’ experience direct selling, marketing or designing commercial HVAC products.

OTHER SKILLS 

• Sales and Marketing skills – ability to strategically present HVAC equipment to mechanical contractors and mechanical engineers, capitalizing on needs and opportunities.  This would include mentoring quotations and presenting proposals.
• Technical Product Knowledge – Pre-Sale and Post-Sale technical support for HVAC equipment produced by approximately 100+ manufacturers.
• Customer Relationship skills – ability to develop working relationship with mechanical contractors and engineers by anticipating and meeting customer needs.
• Job Management Skills – concurrent projects may exceed a hundred at various stages of development; organizational and communication skills are a must.
• Problem Solving – ability to creatively address problem issues to point of resolution; these would include application, delivery, billing/collection issues as well as addressing job site issues.
• Computer skills – Microsoft Windows environment software used for selection, pricing, quoting, submittals, ordering, expediting shipment, billing, communicating with factories and customers.
• Managing direct reports – delegation to and oversight of inside sales assistant(s) which would include training, team development and motivation; providing leadership and mentoring.
• Multi-tasking and stress management.
• Physical Requirements: mobility, bending, stooping, ability to lift and carry up to 20 lbs.

Position Overview

The Estimator supports Tom Barrow’s Sales Representatives on Core HVAC product lines, which include standard equipment commonly used in commercial HVAC systems. The role is responsible for preparing accurate and timely material quotations, ensuring competitiveness and consistency across projects. Success in this position requires strong organizational skills, technical aptitude, and a proactive approach to supporting both sales teams and customers.

Key Responsibilities

• Review project specifications, drawings, and requests for quotation to generate accurate estimates on core HVAC equipment
• Select and price standard products such as air distribution, packaged equipment, fans, and sheet metal items using manufacturer tools and pricing data
• Collaborate with Sales Representatives to create and deliver strategic bids to contractors
• Provide alternate product options when appropriate to meet project requirements
• Manage multiple quotations simultaneously while meeting tight deadlines
• Communicate with internal teams, factory representatives, and customers to ensure accurate information and support throughout the bidding process
• Deliver high-quality customer service and sales support

Qualifications

• Technical aptitude and interest in HVAC systems
• Ability to read and interpret basic construction drawings and specifications
• Spanish-speaking preferred
• Strong organizational and time management skills
• Clear written and verbal communication skills
• Proficiency in Microsoft Office and Windows-based software
• Ability to work independently and as part of a collaborative sales team
• Comfortable working in a fast-paced, deadline-driven environment

Position Overview

The Inside Sales Representative supports the sales process by providing accurate estimates, managing post-sale coordination, and delivering exceptional customer service. The role involves interpreting construction documents, preparing quotations, and coordinating projects through completion. Success in this position requires strong organizational skills, technical aptitude, and a proactive, solution-oriented mindset. Hands-on training will be provided.

Key Responsibilities

• Interpret construction plans and specifications to perform material take-offs
• Select and price HVAC materials using manufacturer software
• Prepare and distribute quotations and scope letters to customers
• Manage post-sale activities including order entry, submittals, billing, and expediting
• Serve as a liaison between Outside Sales Engineers, factory representatives, and customers
• Maintain accurate documentation and communication throughout the project lifecycle
• Support freight claims, factory invoicing, and credit processing
• Build and maintain strong relationships with internal and external stakeholders

Qualifications

• Engineering degree (Mechanical preferred), Building Construction degree, or equivalent industry experience
• 3–5 years of inside sales or project coordination experience, preferably in commercial HVAC
• Proficiency in Microsoft Windows and manufacturer-specific software
• Strong organizational and time management skills
• Excellent communication and customer service skills
• Ability to multitask and adapt to shifting priorities
• A proactive, solution-oriented mindset